Janus Henderson Investors Team Assistant - Global Operations in London, United Kingdom

Janus Henderson Global Investors is a leading independent global asset manager, dedicated to delivering the best outcomes for clients through a broad range of actively managed funds.

We provide our institutional, retail and high net-worth individuals with access to skilled investment professionals representing a broad range of asset classes including, equities, fixed income, multi asset and alternatives.

We are a team of independent thinkers who work tirelessly to help our clients achieve their goals – and we do it by fostering an energetic and collaborative culture that ensures our people love the place they work.

Headquartered in London, Janus Henderson is a truly global asset manager with a diverse geographic footprint, managing assets from 27 offices globally and employing more than 2,000 staff.

Title: Team Assistant

The Department

The operations team oversees back and middle office service delivery to the Investment Managers and other internal clients. The operations team support Janus Henderson’s business and facilitates growth by delivering a high-quality and cost effective service.

Overview of the Role

To provide administrative support to London based members of the Global Operations team.

The successful candidate will act as an ambassador for the function, being a first point of contact for the Global Operations team in London.

Duties and Responsibilities

Specific responsibilities will vary from time to time to respond to business priorities, requiring a degree of flexibility from the role-holder. Prioritisation will be supported and overseen by the business manager.

Duties and responsibilities are likely to be as described below:

  • Diary management, prioritising and filtering out non-essential meetings

  • Arranging internal and external meetings, conference and video calls

  • General secretarial and administrative support, including but not limited to: typing, PowerPoint presentations, telephone coverage and travel arrangements

  • Provide secretariat support to key team meetings as required. To include agenda setting, room bookings and meeting scheduling. This might include attendance at key meetings and is likely to include minute taking/action tracking

  • Arranging team meetings, coordinating global attendees to ensure optimum time slots; logistics planning including set up and management of video-conferencing as required

  • Travel booking and management

  • Support on specific initiatives where extra administrative support is required (examples might include administration required to engage third party consultants, etc.). This might include periods of significant meeting planning

Other Functions

Assumes additional duties as assigned.

Technical Skills and Qualifications

  • Previous secretarial or administrative experience within a Financial Services environment

  • Advanced Word and PowerPoint, Intermediate Excel and competent at learning new IT applications

  • Good analytical skills and be able to present clear written and verbal reports and minutes

  • Excellent communication skills

Competencies Required

  • Proactively able to build relationships both internally and externally; a real team player able to succeed in a busy and dynamic team environment

  • Good planning, organising and prioritising skills essential - ability to meet tight deadlines, juggling multiple demands – being adaptable and flexible to meet the needs of the team

  • Strong attention to detail

  • Ability to work on own initiative and be proactive to the needs of the team

  • Discreet and professional at all times

Ongoing competence in the role to be assessed by:

  • Annual Performance Appraisal

  • Completion of all assigned Compliance trainingCompliance RequirementsAt a minimum the role requires the individual to:

  • Place the interest of Janus Henderson’s Clients first and always act in accordance with TCF (Treating Customers Fairly) principles

  • Understand and comply with any federal, state, and foreign laws and regulations applicable for the role, and seeking the guidance of Compliance if this is unclear at any time

  • Understand and comply with all relevant Janus Henderson policies applicable for the role, and seeking the guidance of the relevant policy owner if this is unclear at any time.The individual in the role is ultimately accountable for his/her own actions and is responsible for seeking further information on any or all of the above as necessary.

Janus Henderson Investors (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson Investors at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investors' Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position. Janus Henderson Investors is an equal opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.